How to submit documents

As part of the UBC admission process, you must submit a transcript and/or grade information, however you do not need to send your documents in order to complete the online application.

If your application is eligible, the Undergraduate Admissions Office may request unofficial academic information such as faxed or scanned/uploaded documents or self-reported grades to begin an admissions evaluation. Admissions decisions made on unofficial documents must be confirmed with official academic information as outlined below. In the event that a discrepancy exists between unofficial or self-reported information and official documentation, UBC will use the official documentation to reassess your eligibility for admission.

Please send all undergraduate application transcripts and documents for the Vancouver and Okanagan campuses to the UBC Undergraduate Admissions Office at:

The University of British Columbia
Undergraduate Admissions
2016 – 1874 East Mall
Vancouver, BC, Canada V6T 1Z1

Please review the menu below to determine acceptable methods for sending your grades to UBC. Please do not send documents that are not requested by the Admissions Office; documents that are not requested will not reviewed by the Admissions Office and sending these can slow down the review of your application.

The academic information I need to send is:

From a high school in Canada or a Canadian high school in another country

UBC accepts grade information in the following ways:

BC/Yukon

  • Self-reporting will be completed through the UBC Student Service Centre from early March to mid-April. Instructions about self-reporting will be emailed to you in February.
  • You must keep a copy of the report card and Ministry of Education printout (Student Secure Web) you use to self-report grades. Please do not mail or fax a copy of these documents – doing so can slow down our review of your application.
  • Admissions decisions made on unofficial self-reported grades will be verified against the grades received from the BC Ministry of Education.
  • You must authorize the Ministry of Education, through the Post-Secondary Institution Choices (PSI) form, to forward your interim and final grades to UBC. These grades will be considered official and will be used to verify your self-reported grades.
  • If you are not currently upgrading or attending any academic institution, please contact the BC Ministry of Education to order your official high school transcript and have them send it directly to our Undergraduate Admissions Office.

Ontario

  • If you have provided UBC with your OUAC reference number, electronic grades will be received by UBC from the Ontario Universities’ Application Centre.
  • If you do not have an OUAC reference number, please submit an official high school transcript by mail, directly from your school to UBC.

Other Canadian provinces

  • Upload copies of your transcript of grades and/or report cards through the UBC Student Service Centre between mid-February and mid-March.  Instructions about document uploading will be emailed to you in early February.
  • Your document must be in PDF, TIFF, or JPG format and must not exceed 2 MB.
  • Please do not mail or fax of copy of these documents – doing so can slow down the review of your application.
  • Official transcripts will be requested in June and must be mailed directly from your school to UBC.
  • If you are attending a CEGEP, please refer to the instructions for post-secondary institutions in Canada.
  • If you have graduated from an Alberta high school or a high school in any other Canadian province and are not currently upgrading or attending any academic institution, please have your government-issued high school record sent directly to our Undergraduate Admissions Office.

From a post-secondary institution in Canada

UBC accepts grade information in the following ways:

  • You can request electronic grade distribution (e-transcripts) directly from your post-secondary institution (participating BC institutions only)
  • Official transcripts mailed directly to UBC from your college, CEGEP, or university.

From a high school outside of Canada

If your high school is located outside of Canada, you must have your transcripts sent by mail directly from your school to UBC. Eligible applicants will receive further instructions by email about uploading unofficial documents onto the UBC Student Service Centre so we can begin an admissions evaluation.

If you are in a Canadian high school located outside of Canada, please see From a high school in Canada or a Canadian high school in another country.

Option 1 (preferred method)

Transcripts should be signed and enclosed in a school envelope by a counsellor or administrator at your school. Official school envelopes should have a printed school logo, stamp, or official seal prominently displayed – plain envelopes without a school logo, stamp, or official seal will not be considered official.

Option 2

In the event your school does not provide school envelopes or mail transcripts on behalf of their students, it is acceptable for you to provide your school with an envelope and postage and allow them to enclose your transcript for you. Please ensure that your school counsellor or administrator signs and places an official stamp or seal on your transcript, and the envelope you have provided, before mailing it UBC.

Option 3

Please talk to your counsellor about sending UBC your documents electronically, such as through Naviance or Docufide, if your school is set up to do this.

From a post-secondary institution outside of Canada

  • Official transcripts must be sent directly to UBC from your college or university.
  • Transcripts should be issued in the original language of instruction and have the school’s logo, stamp, or official seal prominently displayed on it.
  • Transcripts should be enclosed in an official envelope by an administrator at your post-secondary institution. The official envelope should also have the school’s logo, stamp, or official seal displayed on it.

Please do not submit personal copies (opened or unopened), photocopies, faxed copies, or notarized copies of your transcript. These documents are not considered official and will lead to delays in the review of your application.

An original certificate, degree, or diploma

(e.g., Bachelor’s Degree certificate, Indian 10+2 certificate, A-level/GCSE results)

If an original certificate, degree, or diploma is being requested for your application, you may mail the official, original document directly to UBC. We will review the original document and send it back to you once your application has been considered.

If the original document cannot be sent to UBC, we will accept a true copy of the original document if it has been certified by the school where you obtained the certificate, degree, or diploma.

  • The true copy of your original document must be sent directly from your school and have the school’s logo, stamp, or official seal prominently displayed on it.
  • The true copy of your original document should also be signed and enclosed in an official envelope by an administrator at your post-secondary institution.
  • The official envelope should also have the school’s logo, stamp, or official seal displayed on it.

Please do not submit personal copies, faxed copies, or notarized copies of your transcript. These documents are not considered official and will lead to delays in the review of your application.

An International Baccalaureate (IB) document

IB anticipated grades must be submitted to UBC by your IB coordinator.

Please ask your IB coordinator to complete the UBC Anticipated Grades Form below, and mail it to UBC in an official school envelope.

Anticipated IB Grades Form
361KB PDF
Download and complete this form.

Remember to check out your important dates and deadlines.

If your IB coordinator does not wish to use the UBC Anticipated Grades Form, they may submit your anticipated grades form on a school transcript or letter. This transcript or letter must be sent directly from the school in an official school envelope. The official envelope should also have the school’s logo, stamp, or official seal displayed on it.

If you have completed the IB diploma already, your official results must come to UBC directly from the IBO. Please contact the IBO and request that they release your results to UBC electronically.

Please do not mail your personal copy of your IB diploma. It is quicker to submit your results electronically.

An Advanced Placement (AP) document

Advanced Placement exam results must come to UBC directly from the College Board. Please contact the College Board and request that your results be released to UBC. UBC’s institution code is 0965.

Please do not mail your personal copy of your AP exam results sheet. Personal copies of AP exam results sheets are not considered official and will not be reviewed by UBC.

When to submit your documents

Find out when to submit your documents to UBC.

Irreplaceable documents

Documents submitted in support of an application become the property of the University and are not returned to the applicant unless they are irreplaceable (e.g., graduation certificates/booklets, Iranian high school transcripts, etc.).

Applicants who submit irreplaceable documents may complete a Request for Return of Irreplaceable Documents form below. Irreplaceable documents will be returned after the admission evaluation is complete.

Request for Return of Irreplaceable Documents
767 KB PDF
Download and complete this form.