International applicants: supporting documents due by March 15

International applicants: supporting documents due by March 15

If you’re an international applicant, the deadline to submit your supporting documents is March 15.

As part of UBC’s admission process, you are required to submit your transcript and/or grade information. Although you have completed an online application, we may still require documents from you to assess your application.

Learn how to submit your supporting documents.

Deadline for submitting evidence of your English-language proficiency: March 15

All prospective students are required to demonstrate a minimum level of English before they’re admitted. Check the status of your application on your Student Service Centre to double check whether you need to submit evidence of your English language proficiency – the deadline for this is also March 15. Find out how to meet UBC’s English Language Admission Standard.

Alberta, Manitoba, the Maritimes, and Saskatchewan: upload your documents to UBC

Alberta, Manitoba, the Maritimes, and Saskatchewan: upload your documents to UBC

If you are a student in Alberta, Manitoba, the Maritimes, or Saskatchewan, here are a few tips on uploading your documents to UBC. If you attend a school outside these regions, read these document upload tips.

When do I upload my documents?

If you attend a school in Alberta, Manitoba, the Maritimes, or Saskatchewan, you can upload your documents between February 20 and March 15.

If you are completing an IB diploma at a school in these regions, you do not need to upload your documents. We will receive your anticipated IB grades directly from your IB Coordinator.

Which documents do I upload?

If you attend a semester school…

If you attend a semester school (courses are taken from September to January, and February to June), you will need to upload:

  • a transcript including final grades for your Grade 11 courses and final grades for your first-semester courses (if you are in Alberta, please include your final course grades and Provincial Exam results)
  • a list of in-progress courses as a separate document (this list can be written by hand as long as it is legible)

If your transcript does not contain any item listed above, you will need to wait until you have this information before you upload your documents.

If you attend a linear school…

If you attend a linear school (courses are taken from September to June), you will need to upload:

  • a transcript including final grades for Grade 11 courses and in-progress (interim) grades for all Grade 12 courses you are currently taking
  • a list of in-progress courses as a separate document (this list can be written by hand as long as it is legible)

If your transcript does not contain any item listed above, you will need to wait until you have this information before you upload your documents.

Document format and size

  • Your documents must be uploaded in PDF, TIFF, or JPEG format, and must not exceed 2 MB.
  • Multiple pages need to be collapsed into a single document. For example: If your transcript exceeds one page, you need to collapse the pages into a single PDF, TIFF, or JPEG and upload it through the Student Service Centre (SSC).

Please do not mail in a paper copy of your transcripts/report card. Doing so can slow down the review of your application. If you have any questions, please email grades.canada@ubc.ca. Please include your full name and UBC student number.

AB, MB, SK, and Maritime Provinces: Tips on uploading your documents to UBC

AB, MB, SK, and Maritime Provinces: Tips on uploading your documents to UBC

If you are a high school applicant from Alberta, Manitoba, Saskatchewan, or the Maritime provinces, you will be asked to upload a transcript of your grades and courses to the Student Services Centre (SSC) after you submit your online application. In this post, I will give you a few tips on how to prepare your documents before uploading them.

You’ll find detailed information on when to submit your documents and how to submit your documents on our website, and you will receive an email from us when we are ready for you to upload your documents.

You will need:

  • Your most recent high school report card.
  • All grades for completed Grade 11 and 12 courses.
  • A list of courses in progress (with or without interim grades).

Document format and size

  • Your transcript or report card must be uploaded in PDF, TIFF, or JPEG format, and must not exceed 2 MB.
  • Your list of courses in progress does not have to be an official document (this can be a list that you have typed up yourself).

Please do not mail in a paper copy of your transcript/report card at this time. Doing so can slow down the review of your application.

If you have any questions, please email admissions.inquiry@ubc.ca. Please include your full name and UBC student number.

International students: how to apply for your study permit

International students: how to apply for your study permit

If you’re an international student (not a Canadian citizen or permanent resident of Canada), you will need a study permit issued by Citizenship and Immigration Canada (CIC) for the duration of your studies in Canada.

Depending on your country of origin, you may also need a temporary resident visa and/or a medical examination.

When can I apply?

You should apply for a study permit as soon as you are admitted to UBC.  (Some US students may elect to await their arrival in Canada – see below.)  Applications can take up to three months to process, particularly from countries which have additional visa requirements. You should therefore apply as soon as you have all your documentation ready.

What documentation will I need?

To get a permit, you’ll need:

  • your admission letter from UBC;
  • your passport;
  • proof of funds adequate to support you in Canada;
  • completed application forms;
  • two photographs (meeting photo specifications);
  • any additional documents that may be required of you.

How do I apply?

US citizens: application online, by mail, or on arrival

If you’re a US citizen or permanent resident, you have several options for applying for a study permit.

  • Online: use the online application process.
  • By mail: as above, mail your paper application to the Canadian visa office for your country. If you are in the US, apply through the visa office in Los Angeles.
  • On arrival: you can apply on arrival at a major immigration entry point in Canada. Students under 17 years will require custodianship (check “Under 19” on the FYI blog), but if you’re between 17 and 19, the immigration officer will decide whether you need a custodian. Custodianship is generally not required at the port of entry from US students travelling with parents. Be sure to have all your documentation ready. You should also be prepared to spend an hour or two in completing the process.

Extending high school study permits

If you’re currently studying as an international student in high school in Canada, you must apply to extend your permit for university study as soon as you receive a letter of acceptance from UBC. For details, visit the CIC website on extending your stay.

Further information

More guidance on immigration requirements can be found at UBC’s international student website.