Destination UBC travel reimbursement program

If you receive an offer of admission to UBC’s Okanagan campus or you are an Aboriginal student with an offer of admission to either the Okanagan or Vancouver campus, and you are a high school student living in Canada – and your high school is located in Canada – you may be eligible for our travel reimbursement program to attend one of our Destination UBC events.

April 27–29: Destination UBC Aboriginal Student Welcome on UBC’s Vancouver campus (Aboriginal students)
May 10: Indigenous Welcome on UBC’s Okanagan campus (Aboriginal students)
May 11–13: Destination UBC on UBC’s Okanagan campus

Attending Destination UBC is easy

1. Receive your offer of admission from UBC.
2. Check out the program conditions below for the Vancouver campus and for the Okanagan campus.
3. Wait for the email telling you that registration is now open. Complete the formal registration process using the instructions provided. Space is limited, so register early!
4. Read your email confirmation package carefully, complete your necessary paperwork, and arrange your transportation as outlined in your package.
5. Upload your travel documents to UBC.
6. Attend Destination UBC on our Okanagan campus and/or our Vancouver Campus (Aboriginal students).

Weekend overview: Destination UBC Aboriginal Student Welcome, Vancouver campus

Weekend overview: Destination UBC, Okanagan campus

Please note: The Friday and Sunday portions of Destination UBC are only for students who are eligible for the travel reimbursement program and for students participating in the Aboriginal programming. All other participants are welcome to join the Saturday programming.

Destination UBC Aboriginal Student Welcome – Vancouver campus (Aboriginal students only)

1. Am I eligible?
   • If you self-identify as an Aboriginal student, and are a high school student living in Canada, and your high school is located in Canada, you are eligible for the program. If you have not previously attended UBC, you are eligible for the Destination UBC program. Transfer students, excluding CEGEP, are not eligible.
   • UBC will limit the total number of participants in the Destination UBC program.
2. What must I do to attend?
   • You must agree to the Destination UBC program conditions and travel reimbursement process.
   • You must agree to the Expectations for Conduct and Residence Code of Conduct in your confirmation package.
   • You must register for the travel reimbursement program on either UBC’s Okanagan or Vancouver campus on or before 11:59 pm on April 20 to be eligible. Registration opens January 8, 2018.  Space is limited so register early!
   • The Acknowledgement of Risks and Responsibilities form must be signed by your parent/guardian and uploaded as outlined in your confirmation package.
   • You must attend all Destination UBC events on the campus.
3. What are the travel conditions?
   • Travel reimbursement is valid for airfare or mileage only.
   • Airfare reimbursement is valid for economy class seats only (no first class, business class, or seating upgrades). Standard seat selection is approved.
   • The travel reimbursement is based on your home province and valued up to the maximums listed below. Please note that these costs include your booking, seat selection, taxes, airport and surcharge fees:
     • British Columbia: flight, $500; car, varies by school district
     • Alberta: $500
     • Saskatchewan and Yukon: $600
     • Manitoba, Northwest Territories: $600
     • Ontario: $800
     • Quebec: $900
     • New Brunswick, Nova Scotia, Nunavut, Newfoundland, and PEI: $1,000
   • Reimbursements cannot be given for flights paid through any other flight reimbursement plan (e.g., Air Miles, Aeroplan, etc.).
   • One travel reimbursement per student.
   • Flights must be for travel in Canada only.
4. How will I be reimbursed?
   • 50% of the maximum allowable travel costs will be reimbursed in a cheque sent to your mailing address (as outlined in your UBC undergraduate application) after attending the Destination UBC event. You will be reimbursed by the end of July 2018.
   • To receive the second installment of the reimbursement, you must have received the first installment, accepted your offer of admission to UBC, registered in full-time studies as of the add/drop deadline, complete the direct deposit form, and paid your tuition in September 2018. The remaining balance will be issued by direct deposit in October 2018, up to the provincial limits
 (listed above). You must maintain your admission requirements and be fully admitted to receive 100% of the maximum allowable travel reimbursement.

Information for parents

UBC will provide supervision for the full weekend program, keeping visiting high school students safe and connected throughout their time on campus. Destination UBC Leaders are trained, upper-level undergraduate students, who will guide visiting students through activities and live in residence for the duration of the program.

Parents are welcome to attend information sessions and tours during the main Destination UBC events on Saturday, April 28. Parents must arrange their own accommodations and transportation if you intend to visit for the weekend.

Questions?

For further information about the program, please contact us at destination.ubc@ubc.ca.

Destination UBC – Okanagan campus

1. Am I eligible?
   • If you are a high school student living in Canada and your high school is located in Canada but outside the Okanagan, you are eligible for the program. If you have not previously attended UBC, you are eligible for the Destination UBC program. Transfer students, excluding CEGEP, are not eligible.
   • If your high school is located in the Okanagan (school districts 22, 23, 51, 53, 58, 67, and 83), you are invited to attend the main Destination UBC event on Saturday, May 12, but you are not eligible for the travel reimbursement.
   • UBC will limit the total number of participants in the Destination UBC program.
   • If your high school is in the Lower Mainland, please read the next section.
2. What must I do to attend?
   • You must agree to the Destination UBC program conditions and travel reimbursement process.
   • You must agree to the Expectations for Conduct and Residence Code of Conduct in your confirmation package.
   • You must register for the travel reimbursement program on UBC’s Okanagan campus on or before 11:59 pm on May 2 to be eligible. Registration opens April 4, 2018. Space is limited so register early!
   • The Acknowledgement of Risks and Responsibilities form must be signed by your parent/guardian and uploaded as outlined in your confirmation package.
   • You must attend all Destination UBC events on the campus.
3. What are the travel conditions?
   • Travel reimbursement is valid for airfare or mileage only.
   • Airfare reimbursement is valid for economy class seats only (no first class, business class, or seating upgrades). Standard seat selection is approved.
   • The travel reimbursement is based on your home province and valued up to the maximums listed below. Please note that these costs include your booking, seat selection, taxes, airport and surcharge fees:
     • British Columbia: flight, $500; car, varies by school district
     • Alberta: $500
     • Saskatchewan and Yukon: $600
     • Manitoba, Northwest Territories: $600
     • Ontario: $800
     • Quebec: $900
     • New Brunswick, Nova Scotia, Nunavut, Newfoundland, and PEI: $1,000
   • Reimbursements cannot be given for flights paid through any other flight reimbursement plan (e.g., Air Miles, Aeroplan, etc.).
   • One travel reimbursement per student.
   • Flights must be for travel in Canada only.
4. How will I be reimbursed?
   • 50% of the maximum allowable travel costs will be reimbursed in a cheque sent to your mailing address (as outlined in your UBC undergraduate application) after attending the Destination UBC event. You will be reimbursed by the end of July 2018.
   • To receive the second installment of the reimbursement, you must have received the first installment, accepted your offer of admission to UBC, registered in full-time studies as of the add/drop deadline, complete the direct deposit form, and paid your tuition in September 2018. The remaining balance will be issued by direct deposit in October 2018, up to the provincial limits
(listed above). You must maintain your admission requirements and be fully admitted to receive 100% of the maximum allowable travel reimbursement.

My high school is in the Lower Mainland

1. Am I eligible?
   • BC students from the Lower Mainland (school districts 33-45, 48 and 75) with an offer of admission to UBC’s Okanagan campus for their first choice program are eligible to participate in Destination UBC (to the Okanagan).
   • UBC will limit the total number of participants in the Destination UBC program.
2. What must I do to attend?
   • You must agree to the Destination UBC program conditions.
   • You must agree to the Expectations for Conduct and Residence Code of Conduct in your pre-arrival package.
   • You must register for the Destination UBC program on UBC’s Okanagan or Vancouver campus on or before 11:59 pm on May 2 to be eligible. Registration opens April 4, 2018. Space is limited so register early!
   • The Acknowledgement of Risks and Responsibilities form must be signed by your parent/guardian and uploaded as outlined in your confirmation package.
   • You must pay a $100 deposit to reserve your spot on UBC’s chartered bus.
   • You must attend all Destination UBC events.
3. How will I be reimbursed?
   • You must pay a $100 deposit to reserve your spot on UBC’s chartered bus.
   • Travel reimbursement is valid only for your $100 deposit.
   • Reimbursement for the Destination UBC bus deposit will be returned to the credit card used to make the deposit on or before June 30, 2018.
   • One travel reimbursement per student.
   • UBC will limit the total number of participants in the Destination UBC program.

Information for parents

UBC will provide supervision for the full weekend program, keeping visiting high school students safe and connected throughout their time on campus. Destination UBC Leaders are trained, upper-level undergraduate students, who will guide visiting students through activities and live in residence for the duration of the program.

Parents are welcome to attend information sessions and tours during the main Destination UBC events on Saturday, May 12. Parents must arrange their own accommodations and transportation if you intend to visit for the weekend.

Questions?

For further information about the program, please contact us at destination.ubc@ubc.ca.