Submit your documents

After you’ve applied to UBC, you must submit certain academic information in order for UBC to evaluate your application and determine whether you’ll receive an offer of admission.

Look for an email from UBC that outlines which documents you are required to submit, and when you’re required to submit them. You can also use the tool below to get a sense of what to expect. If your deadline falls on a Saturday, Sunday, or Canadian statutory holiday, your documents will be due the next business day.

Please do not submit personal copies (opened or unopened), photocopies, faxed copies, or notarized copies of your required documents. These versions are not considered official and will delay our review of your application.

Any admission decisions based on unofficial faxed or scanned information must be confirmed with official information. If there is a discrepancy between your unofficial and official results, UBC will use the official documentation to reassess your eligibility for admission.

To find your document requirements, choose the category that describes you best:

Currently showing:

Canadian high school students


British Columbia and Yukon

If you applied directly from high school, UBC will receive your final transcript automatically as long as you ordered a transcript from the BC Ministry of Education when you completed the online application to UBC.

If you graduated from high school and are not currently upgrading or attending any academic institution, please contact the BC Ministry of Education to order your official high school transcript and have it sent directly to UBC’s Undergraduate Admissions Office.

February 15 Deadline to submit documents showing you meet the English Language Admission Standard (ELAS), or an ELAS waiver request and supporting documentation.
February 15 Deadline to submit your language 11 waiver (if applicable).

If you entered the BC or Yukon school system after Grade 9, you’re currently attending high school, and you applied to UBC’s Vancouver campus, your counsellor or principal must submit a language 11 waiver request on your behalf. The request should be sent to language11.waiver@ubc.ca and must include: your UBC reference number, the date you entered the BC or Yukon school system, and your grade of entry into the BC or Yukon school system.

March 15 Deadline to submit your final transcripts if you have graduated from high school and have not completed any post-secondary coursework, or if you have graduated from high school and are upgrading. All courses required for admission to UBC must be completed and appear with a final grade on an official Ministry of Education and/or college transcript by this date.
July 31 UBC will receive your final transcripts from the BC Ministry of Education if you are currently attending high school.

 


Ontario

If you are applied directly from high school, UBC will receive your final transcript automatically as long as you provided your Ontario Universities’ Application Centre (OUAC) reference number when you completed the online application to UBC.

If you graduated from high school and are not currently upgrading or attending any academic institution, please have your government-issued high school record sent directly to UBC’s Undergraduate Admissions Office.

February 15 Deadline to submit documents showing you meet the English Language Admission Standard (ELAS), or an ELAS waiver request and supporting documentation.
March 15 UBC will receive your interim transcripts through OUAC if you are currently attending high school.

Deadline to submit your final transcripts if you have graduated from high school and have not completed any post-secondary coursework, or if you have graduated from high school and are upgrading. All courses required for admission to UBC must be completed and appear with a final grade on an official Ministry of Education and/or college transcript by this date.

July 31 UBC will receive your final transcripts through OUAC if you are currently attending high school.

 


Other Canadian provinces and territories

You’ll receive an email with instructions on how to upload copies of your transcript of grades and/or report card to the Student Service Centre. Your documents must be in PDF, TIFF, or JPG format and must not exceed 2 MB. Official transcripts must be mailed directly from your school to UBC.

If you graduated from a high school in Canada and are not currently upgrading or attending any academic institution, please have your government-issued high school record sent directly to UBC’s Undergraduate Admissions Office.

If you have completed two years of CEGEP, please refer to the document submission instructions for post-secondary institutions in Canada.

February 15 Deadline to submit documents showing you meet the English Language Admission Standard (ELAS), or an ELAS waiver request and supporting documentation.
March 15 Deadline to upload your interim transcripts if you are currently attending high school.

Deadline to submit your final transcripts if you have graduated from high school and have not completed any post-secondary coursework, or if you have graduated from high school and are upgrading. All courses required for admission to UBC must appear with a final grade on an official Ministry of Education and/or college transcript by this date.

July 31 Deadline to submit your final transcripts if you are currently attending high school.

International high school students

You’ll receive an email with instructions on how to upload unofficial documents to the Student Service Centre.

Official transcripts must be sent directly from your school to UBC in one of three ways:

  • Option 1 (preferred method): Transcripts should be signed and enclosed in an official school envelope by a counsellor or an administrator at your school. Official school envelopes should have a printed school logo, stamp, or official seal prominently displayed. Plain envelopes without a school logo, stamp, or official seal will not be considered official.
  • Option 2: In the event your school does not provide school envelopes or mail transcripts on behalf of their students, it is acceptable for you to provide your school with an envelope and postage and allow them to enclose your transcript for you. Please ensure that your school counsellor or administrator signs and places an official stamp or seal on your transcript, and the envelope you have provided, before mailing it to UBC.
  • Option 3: Talk to your counsellor about sending your documents electronically through Naviance or Docufide.

If you attended or are currently attending a Canadian high school outside of Canada, please refer to the document submission instructions for Canadian high school students.

 


American curricula

February 15 Deadline to submit documents showing you meet the English Language Admission Standard (ELAS), or an ELAS waiver request and supporting documentation.
March 15 Deadline to submit documents showing you meet the SAT/ACT requirement.

Deadline to submit interim transcripts if you are currently attending high school.

Deadline to submit final transcripts if you have already graduated from high school.

June 30 Deadline to submit final transcripts if you are currently attending high school.

 


British-patterned education

February 15 Deadline to submit documents showing you meet the English Language Admission Standard (ELAS), or an ELAS waiver request and supporting documentation.
March 15 Deadline to submit interim transcripts if you are currently attending high school.

Deadline to submit final transcripts if you have already graduated from high school.

August 20 Deadline to submit final transcripts if you are currently attending high school.

 


All other international curricula

February 15 Deadline to submit documents showing you meet the English Language Admission Standard (ELAS), or an ELAS waiver request and supporting documentation.
March 15 Deadline to submit interim transcripts if you are currently attending high school.

Deadline to submit final transcripts if you have already graduated from high school.

July 31  Deadline to submit final transcripts if you are currently attending high school.

Canadian university or college transfer students

You can submit your grades to UBC in one of two ways:

  • Request electronic grade distribution (e-transcripts) directly from your university or college if it’s a participating BC institution.
  • Have your university, college, or CEGEP mail official transcripts directly to UBC.
January 15 Deadline to submit interim transcripts if you are currently attending university or college, and you applied to UBC by December 1.

Exception: If you applied to Nursing on UBC’s Vancouver campus, your deadline is January 31.

January 31 Deadline to submit final transcripts if you have previously attended a university or college.

Exceptions:

  • If you are a mature student, your deadline is March 15.
  • If you applied to Midwifery or Nursing on UBC’s Vancouver campus, please see your offer letter for your deadline.
February 15 Deadline to submit documents showing you meet the English Language Admission Standard (ELAS), or an ELAS waiver request and supporting documentation.
March 15 Deadline to submit final transcripts if you are a mature student.

Deadline to submit your re-admission appeal letter (if applicable).

May 15 Deadline to submit final transcripts if you are currently attending university or college.

Exceptions:

  • If you are a mature student, your deadline is March 15.
  • If you applied to Midwifery or Nursing on UBC’s Vancouver campus, please see your offer letter for your deadline.

International university or college transfer students

Official transcripts must be sent directly from your university or college to UBC. Transcripts should:

  • Be issued in the original language of instruction.
  • Prominently display the school’s logo, stamp, or seal.
  • Be enclosed by an administrator at your university or college in an official envelope that displays the school’s logo, stamp, or seal.

Please do not submit personal copies (opened or unopened), photocopies, faxed copies, or notarized copies of your transcript. These documents are not considered official and will delay our review of your application.

 

United States

February 15 Deadline to submit documents showing you meet the English Language Admission Standard (ELAS), or an ELAS waiver request and supporting documentation.
March 15 Deadline to submit interim transcripts if you are currently attending university or college.

Deadline to submit final transcripts if you have already graduated from university or college.

May 31 Deadline to submit final transcripts if you are currently attending university or college.

 

Outside North America

February 15 Deadline to submit documents showing you meet the English Language Admission Standard (ELAS), or an ELAS waiver request and supporting documentation.
May 31  Deadline to submit final transcripts.

Advanced Placement students

July 31 Deadline to submit your Advanced Placement (AP) exam results. Contact the College Board and request that your results be sent directly to UBC (institution code 0965). Please do not mail your personal copy of your AP exam results sheet.

International Baccalaureate students

Canadian high schools

February 15 Deadline to submit documents showing you meet the English Language Admission Standard (ELAS), or an ELAS waiver request and supporting documentation.
February 15 Deadline for UBC to receive your IB diploma anticipated score results. The Undergraduate Admissions Office will contact your IB coordinator directly for your grades information.
July 31 Deadline to submit your final transcripts. Contact the IBO and have your official results submitted to UBC electronically. Please do not mail your personal copy of your IB diploma.

 

International high schools

February 15 Deadline to submit documents showing you meet the English Language Admission Standard (ELAS), or an ELAS waiver request and supporting documentation.
March 15 Deadline to submit your anticipated IB scores and interim school transcripts if you are currently attending high school. Please have your IB coordinator complete the Anticipated IB grades for UBC form below and mail it to UBC in an official school envelope, or submit your grades on a transcript or letter sent directly from the school in an official school envelope. In either case, the official envelope should display the school’s logo, stamp, or seal.

Deadline to submit your final transcripts if you have already graduated from high school. Please contact the IBO and have your official results submitted to UBC electronically. Please do not mail your personal copy of your IB diploma.

July 15 Deadline to submit your final transcripts if you are currently attending high school. Please contact the IBO and have your official results submitted to UBC electronically. Please do not mail your personal copy of your IB diploma.

Anticipated IB grades for UBC form

361 KB PDF

Download and complete this form

Where to submit your documents

All required documents for undergraduate applications to the Okanagan and Vancouver campuses should be sent to:

The University of British Columbia
Undergraduate Admissions
2016 – 1874 East Mall
Vancouver, BC, Canada V6T 1Z1

UBC will only review requested documents. If you send documents that were not requested, it will delay our evaluation of your application.

Original certificates, degrees, or diplomas

If UBC requests an original certificate, degree, or diploma (e.g., a bachelor’s degree certificate, an Indian 10+2 certificate, or A-level/GCSE results), you may mail the official, original document directly to UBC.

If you cannot send the original document to UBC, we will accept a true copy of the original document so long as the following conditions are met:

  • The true copy is sent directly from the school where you obtained the certificate, degree, or diploma.
  • The true copy is signed and enclosed in an official envelope by an administrator at the educational institution.
  • Both the true copy and the official envelope prominently display the school’s logo, stamp, or official seal.

Irreplaceable documents

Documents submitted in support of an application become the property of UBC and will not be returned unless they are irreplaceable (e.g., graduation certificates). If you are submitting an irreplaceable document, please complete the form below to have your document returned after UBC’s evaluation of your application is complete.

Request for return of irreplaceable documents

767 KB PDF

Download and complete this form