Your UBC application and COVID-19 (coronavirus)

Your UBC application and COVID-19 (coronavirus)

This blog post will be updated as new information becomes available.

Last updated: March 26, 2020

 

If your region has been affected by COVID-19, we understand that you might be worried about your application to UBC.

We are aware that many applicants have had their schooling interrupted in recent weeks. We understand that you may now face difficulties like having to take online classes, being unable to complete all the activities you listed in your Personal Profile, or experiencing the cancellation of your final exams. We appreciate that these circumstances are beyond your control, and we are sympathetic to your concerns.

UBC has been working hard to make sure your application will still be evaluated fairly, even if you have suffered disruptions due to COVID-19. Find out the answers to your admissions questions from our Associate Registrar of Undergraduate Admissions and Student Recruitment & Advising, Sam Saini – the head of UBC’s admissions team.

 

 

Frequently asked questions

Is UBC’s admissions process going ahead as planned?

Yes – the admissions process is proceeding as normal. We also understand that some students are in need of additional flexibility in meeting deadlines as a result of disruptions to schooling or exams due to COVID-19. UBC is committed to working with any students who may need extra time in order to complete their application.

Is UBC changing the grade requirements in light of disruptions related to COVID-19?

The grade requirements for UBC remain unchanged, but we understand why you may be concerned. Remember that UBC considers your grades from multiple school years, as well as your Personal Profile, when we make our offers of admission. We know there’s more to your application – and to you as a person – than the grades you achieve on your final exams.

What if the situation around COVID-19 has stopped you from completing activities you wrote on your Personal Profile?

Don’t panic. When we assess your Personal Profile, we take into account all of the activities you’ve written about across multiple years, not just the ones you are completing now. We may reach out to you to confirm some of the details on your Personal Profile, and if we do, we will consider how COVID-19 may have affected your extra-curriculars at that time.

What happens if you can’t take your final exams?

Some students have let us know that they might not be able to take their final exams to graduate from high school. We appreciate that this is a very real concern for some of you. Please don’t worry! If your school or exam provider cancels final exams or adjusts its usual grading practices, we will consider the results reported by your school or exam provider in our review of your UBC offer of admission.

If your school has been closed, will UBC consider your grades from online courses?

Online classes are perfectly acceptable for admission to UBC. We recognize that in light of disruptions due to COVID-19, some students have switched to online courses to keep up with their education. As long as your courses have grades on transcripts, we will consider them when we evaluate your application.

If you are a post-secondary transfer student, how will UBC make a decision on your application?

We are in the process of evaluating applications and are in close contact with your post-secondary institution and local decision-makers to determine next steps. Please rest assured that you will not be disadvantaged by any disruptions you’re experiencing due to COVID-19. Admission decisions will be made based on your interim grades. If we require any additional information from you in order to process your application, an advisor will be in touch.

When can I expect a decision on my application?

We are currently reviewing the thousands of applications that we’ve received, and we hope to have our evaluation process wrapped up by the end of April. Once we’ve reached a decision about your application, it will be posted online in the Student Service Centre. Good luck, and we’re looking forward to seeing many of you here in September!

 

To stay up to date on any new information about UBC’s admissions process and COVID-19, we recommend that you check the you.ubc.ca website regularly. You should also keep an eye on your emails in case we need to contact you directly.

For information about UBC’s evolving response to the global situation, including event changes and how best to contact UBC, please keep checking the blog post Our response to COVID-19 (coronavirus).

 

What the heck are rolling admissions?

What the heck are rolling admissions?

UBC evaluates your UBC application once it’s complete, which means we need to receive all your grades and other required information first. With 40,000 applications coming in from different school systems around the world, we receive all those grades and supporting documents at different times.

We can’t evaluate everyone’s application at the same time, so we send out admissions decisions as we receive and review information. That’s what we mean by rolling admissions.

If we received your grade information early in the year, we may have evaluated your application in January or February. But don’t worry: UBC uses the same admissions criteria for everyone. Students who receive offers by the end of February have to meet the same admissions criteria as those who receive offers in March or April.

 

 

Find your UBC admission decision on the Student Service Centre

Find your UBC admission decision on the Student Service Centre

Now you’ve applied to UBC, you might be wondering: “Did they get my documents?” and “When will I receive my admission decision?”

Tens of thousands of UBC applicants from across Canada and around the world have the same questions. The UBC Admissions Office is doing its best to read every applicant’s Personal Profile and transcript as carefully – and quickly – as possible. We’re swamped with applicant documents, but we’re working very hard to give you a decision as soon as we can.

Once we have evaluated your application, you will see our decision on the UBC Student Service Centre.

If you’ve sent your documents to us within the past five to six weeks, please be patient with us and we will update your status shortly.

In the meantime, consider coming out to one of our applicant information events, where you can get answers to all your questions about life at UBC. Registration for these events is easy – simply log in to the UBC Future Student Portal to see the events open to you.

 

 

UBC first-round offers of admission 2020/21

UBC first-round offers of admission 2020/21

We’re pleased to announce that first-round offers of admission are now complete. UBC had a limited number to extend, and all students who received a first-round offer of admission will now see that reflected in the UBC Student Service Centre under Admissions > Application Status.

What are my next steps if I did not receive a first-round offer of admission?

Students who did not receive a first-round offer of admission will now be considered based on grade information that UBC receives from IB counsellors, Ontario Universities’ Application Centre (OUAC) download, the BC Ministry of Education, and document upload in February and March.

  • Ontario high school students: Your grades will arrive through the OUAC download. No further action is required unless we connect with you directly.
  • BC and Yukon: Your grades will arrive through the BC Ministry of Education. No further action is required unless we connect with you directly.
    • If you are attending a semester-based school (your courses run from September to January and February to June), we have started to receive your updated grade information. For linear-based schools (courses that run from run September to June), we will receive your updated grade information once your school reports your term two interim marks to the BC Ministry of Education.
  • IB students: Your grades are being submitted by counsellors. No further action is required unless we connect with you directly.
  • All other Canadian high school students: Upload your documents starting February 19. Check out our document upload blog post for more information.

For up-to-date and current information, please check your status in the Student Service Centre under Admissions > Application Status.

 

 

Alberta, Saskatchewan, Manitoba, and the Maritimes: UBC document upload deadline is March 1

Alberta, Saskatchewan, Manitoba, and the Maritimes: UBC document upload deadline is March 1

Have you uploaded your documents to the Student Service Centre yet? Document upload will be closing on Sunday, March 1, 2020, so be sure to get your documents in as soon as you have them.

Check out our tips on uploading your documents.

If you are an International Baccalaureate student in Alberta, Saskatchewan, Manitoba, or the Maritimes, we will receive your anticipated IB results directly from your IB coordinators, so you do not need to upload documents to complete your application.

Have questions? Email us at admissions.inquiry@ubc.ca with the subject line “document upload,” and remember to include your full name and UBC student number so we can assist you.

Join us for a UBC applicant information event

Join us for a UBC applicant information event

UPDATE 3/13/20

UBC’s applicant information events are now cancelled. We would have loved to meet you, but we are aware that, because of the global concerns around COVID-19, there is some anxiety about attending group gatherings at this current time. We hope you will agree that cancelling these events is the right thing to do.

 

Now that you’ve applied to UBC, you’re ready for the next steps in your journey to one of the world’s top 40 universities. You and your family are invited to attend one of the applicant information events we are hosting in cities in North America and across the world.

At these events, UBC representatives will discuss course planning, registration, housing, new student orientations, campus activities, and more. You will also have a chance to meet other students from your area who have applied to UBC.

Registration is easy – simply log in to the UBC Future Student Portal to see the events open to you.

Join us for an online information session

Can’t attend an event in person? Get your questions answered in one of our regularly scheduled online information sessions.

 

 

When will you receive your UBC admission decision?

When will you receive your UBC admission decision?

We know that selecting universities to apply to is a huge decision – one that involves plenty of research and preparation. And although that part is done, you still have one big decision left: which admission offer will you accept?

The UBC Admissions Office is meticulously reviewing your applications so that we can give you our decision as soon as we can – we want to help you make your big decision in good time. That being said, we’re not going to rush through our evaluation of your application – we want to make sure you get a carefully considered decision from us. As soon as we have evaluated your application, you will see our decision on the UBC Student Service Centre under Admissions > Application Status.

 

Why do some students receive their admission decision before others?

The simple answer: we receive grades at different times depending on your school system.

For some of you, we evaluated your application in mid-to-late January because you applied by December 1 to be considered for a first-round offer of admission. Right now, we are receiving International Baccalaureate anticipated grades for Canadian high school applicants, BC Ministry of Education grades, and OUAC grade information from Ontario, and we continue to receive international documents.

As of February 18, applicants from Alberta, Manitoba, the Maritimes, and Saskatchewan began uploading their documents so that we can evaluate their applications.

Our Admissions team has been reading Personal Profiles and evaluating applications as we receive grades and other information, and we will continue to do so until all applications have been carefully reviewed. We’re working as quickly and carefully as we can to give you an admission decision shortly after we receive all of your grade information.

 

Admission decisions are not first come, first served

Most important to you: we use the same evaluation criteria for everyone when their files are complete. If your files are complete in March, we will evaluate your application exactly as we have done for those whose files were complete in January. Our decisions are not made on a first-come, first-served basis, and we take great care to make sure you get the right decision shortly after your application is complete.

 

BC and Yukon applicants: Important admissions deadlines

BC and Yukon applicants: Important admissions deadlines

If you’re a Grade 12 student in BC or the Yukon, mark these important dates and deadlines in your calendar.

January 31

  • Deadline to provide UBC with your BC Personal Education Number (PEN).
  • Deadline to order a transcript for UBC via gov.bc.ca.

When ordering your transcript, be sure to select “Send my transcript now and allow this Post-Secondary Institution to request transcript updates,” and choose the default date (one year from the date of your order) so that UBC can receive your interim and final grades continuously. This will allow UBC to receive your transcripts electronically from the BC Ministry of Education.

 

February 15

If you entered the BC/Yukon school system after Grade 9:

  • Deadline for your counsellor or principal to submit a request for you to be waived UBC Vancouver’s language 11 requirement. Please instruct your counsellor to submit this request — and be sure to give them plenty of advance notice before the February 15 deadline.

To apply for exemption from the language 11 requirements, UBC needs a written statement from your principal or counsellor indicating your date of entry and grade of entry into the BC school system and your UBC reference number. Statements must be emailed to language11.waiver@ubc.ca.

 

If you have completed less than four consecutive years of study within Canada:

 

If you are completing your IB diploma in Canada:

  • Deadline for IB Coordinators to submit your anticipated score results to UBC. This information is sent electronically and directly from your school to UBC.

 

Mid-March – end of April

As all grade information will be sent to UBC from the BC Ministry of Education on a continuous and ongoing basis, you do not need to submit any paper transcripts.

After your application is reviewed, you will receive an admissions decision from UBC (unless you have already heard from UBC with a first round offer of admission) by email, or you can check your applicant status in the Student Service Centre from mid-March to the end of April.

 

May 1

  • Deadline to submit housing application to be eligible for priority access.
  • Deadline to accept UBC’s offer of admission and pay the acceptance deposit.

Some students’ deadline will be June 1 instead of May 1. Please refer to your letter of admission or the Student Service Centre to find your assigned date.