Everything you need to know about UBC’s Campus-wide Login

Everything you need to know about UBC’s Campus-wide Login

Every UBC student needs to create a Campus-wide Login (CWL) once they’ve accepted their offer of admission. UBC’s CWL gives you access to UBC’s websites for the duration of your studies (including Workday Student, UBC Library, Canvas, and others), enabling you to use the same username and password across all websites.

When do you need to create your UBC CWL?

 

The first time you’ll need a CWL will be to log into Workday Student, UBC’s student information system, to register for your courses. Before then, you can use your EducationPlanner BC (EPBC) username and password to log into:

  • The Education Planner BC website (EPBC) to apply to UBC.
  • The Applicant Service Centre (ASC) to check your application status, see next steps required to complete your application, upload documents required by UBC, and accept or decline your offer of admission.
  • The Housing website (UBC Okanagan | UBC Vancouver) to apply for student housing, check the status of your housing application, and make payments to your residence account.

 

UBC will email you when it’s time to prepare for registration – providing you with your registration date and time. When it’s your time to log into Workday Student to prepare to register for your courses, that’s when you’ll need to create your UBC CWL.

How do you create your UBC CWL?

 

You need an active student number to create a CWL Student Account. This is why you should not create a CWL before you have accepted your offer of admission to UBC.

 

Once you’ve accepted your offer of admission, find out how to create your UBC CWL Student Account by reading the “Student Accounts (CWL Account Upgrader)” section on the UBC CWL website. You’ll use your EPBC username and password to log into the CWL Account Upgrader. Then, simply follow the steps to create your CWL.

 

Do you need a CWL to apply to UBC, check your application status, or apply for housing?

 

No, new undergraduate students do not need a CWL for these websites. Simply use the EPBC username and password that you created to apply to UBC via the EducationPlanner BC website.

 

If you created a CWL before accepting your offer of admission to UBC your CWL might not work. Why?

 

If you created a CWL before accepting your offer of admission, your new UBC CWL will not be properly connected to your application to UBC. You’ll likely find that you aren’t able to log into the Applicant Service Centre with this unconnected UBC CWL.

 

If this happens to you, you can use your EducationPlanner BC username and password to log into the Applicant Service Centre.

But you’ll need to contact UBC so we can connect your UBC CWL with your application. This process can take a week or two.

How to plan and register for your courses

How to plan and register for your courses

Now that you’ve accepted your offer, you may be thinking about planning your courses for September 2024. Course registration starts in June and takes place over several weeks. But there’s no action for you to take just yet. You will receive an email from UBC with your assigned registration date and time two weeks before you’re eligible to register.

 

In the meantime, you can prepare for your UBC studies by:

 

 

When and where will you plan your course schedule?

UBC’s course schedule for September 2024 is not available yet but when it is available, you’ll access it in UBC’s new student information system called Workday Student. Workday Student is replacing a system called the Student Service Centre (SSC). You’ll do your course planning and you’ll register for your courses online in Workday Student.

 

UBC will email you in late May 2024 to let you know when you’ll have access to Workday Student. When you gain access to Workday Student, you’ll also be provided with step-by-step instructions that are designed to help you register for your courses – from logging in and viewing your course schedule to creating a saved course schedule, resolving course conflicts, and preparing for registration day.

 

When will you register for courses?

Two weeks before you’re eligible to register for courses, you will receive an email from UBC with your assigned registration date and time (and a link to Workday Student). It’s very important that you register on that specific date at that specific time – regardless of where you are in the world – for the best chance of securing your first choice of courses.

 

Will you need to access the Student Service Centre?

If you’ve accepted an offer of admission to UBC for the 2024/25 academic year starting in September 2024 or later, you are not required to access the Student Service Centre (SSC). In fact, you will receive an error if you try to log into the SSC. This error is expected behaviour because UBC is currently transitioning to the new student information system, Workday Student.

How can I maintain my offer of admission?

How can I maintain my offer of admission?

Your offer of admission to UBC is based on a combination of your academic profile and your Personal Profile. When we receive your final grades, we’ll still be taking your personal profile into account.

 

Our process and timeline

In May, we’ll review grades for students who received first-round offers and verify that the grade information submitted to UBC was accurate. If we have any concerns with your grades, we’ll reach out to you directly.

Between July and August, we’ll review final grades. If you meet the conditions on your offer of admission, we’ll update your offer to reflect that.

 

What you can do

Many students are looking for a definitive answer to how much their grades can drop before they lose their offer. But we can’t say: “Everyone whose grades decline more than X%, or fall below Y%, will lose their offers.”

Each student’s situation is unique and we review changes in academic standing on a case-by-case basis. We don’t like to withdraw offers, but we must ensure that they’re awarded consistently and fairly, and that you have a solid foundation for success.

Certain grade changes may cause us to look at your application more closely when your final grades are submitted. Our best advice is to keep working hard to present your best final grades so we can confirm your offer of admission to UBC.

 

Will dropping a course affect your offer of admission?

If you are considering dropping a course, please contact our admissions office as this needs to be addressed on a case-by-case basis.

 

Questions?

If you have any questions about maintaining your offer of admission, please contact us.

Submit your UBC housing application by May 1

Living on campus is more than just a practical option for housing – it’s one of the best ways to immerse yourself in the UBC student experience. If you want to live in residence at UBC, you must apply by May 1, 2024.

If you are considering a degree on both campuses, you must complete a separate residence application for each campus. If you complete both applications within 14 days of each other, you will only be charged one application fee.

 

Are you guaranteed a spot?

Your place in residence is guaranteed if:

  • You are a first-year student entering UBC directly from high school or CEGEP.

AND

  • You submit your residence application for eight-month housing (Winter Session) by the May 1 deadline.

AND

  • You accept UBC’s offer of admission by the date indicated in your offer letter, or June 1 (whichever comes first).

If you have questions about priority access, residence guarantees, or housing beyond first year, visit the UBC Student Housing website.

 

What’s residence like?

No matter which residence you’re assigned to, you’ll be part of a supportive environment that’s designed to help you adjust to university life, enjoy your time as a student, and make lifelong friends. Plus, you’ll be able to enjoy the new All You Care To Eat meal plan on our Okanagan campus, and the excellent first-year Residence All Access Dining Plan on our Vancouver campus.

 

Move-in day on UBC’s Okanagan campus

Move-in day on UBC’s Vancouver campus

How do you apply?

If you have applied to UBC, you will be able to login to the Online Housing Service Centre with your EducationPlannerBC (EPBC credentials). This is the same account that you used to apply to UBC through the EducationPlannerBC website.

Should you apply if you haven’t received an offer of admission yet?

Yes. If you have applied to UBC and want to live in residence this fall, you need to apply by May 1 even if you haven’t received your offer of admission. The $50 application fee is non-refundable even if they are admitted.

 

What if residence isn’t for you?

If you’re not planning to live in residence, you can build your own home away from home at the UBC Collegia on our Okanagan and Vancouver campuses. These welcoming on-campus spaces are great spots to relax between classes, heat up your lunch, and connect with new friends. UBC Okanagan also has an Off Campus Housing Ambassador to support new–to–campus students and help them in their transition to the Kelowna Community.

How to apply for your study permit

How to apply for your study permit

Last updated: March 22, 2024

International students need a valid study permit to attend UBC. Study permits are issued by Immigration, Refugees and Citizenship Canada (IRCC), the government department that handles immigration. As an international student, you’ll either need to extend your existing study permit from inside of Canada or apply for a new study permit from outside of Canada.

 

You’ll need to apply for a new study permit or an extension directly with IRCC as soon as you are able. You can’t apply for a study permit until you’ve accepted your offer of admission and paid the deposit. For new study permit applications from outside Canada, you must also receive a Provincial Attestation Letter before you can apply for your study permit. You must have your application approved and receive your letter of introduction from IRCC.

 

Depending on your country of citizenship, you may need a medical exam or you may need to provide biometric information in addition to supporting documentation. To get started:

 

For international undergraduate students outside Canada

If you are applying for a new study permit from outside of Canada, you need a Provincial Attestation Letter. To apply for your study permit:

  1. Verify your personal information with UBC. Log in to the Applicant Service Centre, click Edit Profile and select Contact Summary to confirm that your name matches the name on your passport and that your home address is correct. You can update your address there. To update your name, email us at ubc.pal@ubc.ca.
  2. Accept your offer of admission and pay your deposit.
  3. UBC will send you your Provincial Attestation Letter in about 3 business days. Check your email account that UBC has on record to get your Provincial Attestation Letter.
  4. Download your letter of admission from UBC. Log in to the Applicant Service Centre, click Admissions, and select Letter of Admission. You will need both your offer of admission and your Provincial Attestation Letter in your study permit application.
  5. Follow the steps to apply. Learn more about how to apply for an initial study permit for UBC Okanagan or UBC Vancouver.

 

For international undergraduate students inside Canada

If you are extending your study permit from inside of Canada before it becomes invalid, you don’t need a Provincial Attestation Letter. You can confirm that you’re exempt from requiring a Provincial Attestation Letter on the IRCC website. To extend your study permit:

  1. Accept your offer of admission and pay your deposit.
  2. Download your letter of admission from UBC. Log in to the Applicant Service Centre, click Admissions, and select Letter of Admission.
  3. Follow the steps to apply. Learn more about how to apply for a study permit extension for UBC Okanagan or UBC Vancouver.

 

If you are in Canada as a visitor or asylum seeker, contact International Student Advising at UBC Okanagan or UBC Vancouver for support. 

Go Global

Go Global

Being a UBC student doesn’t mean that you need to stay in British Columbia. Through Go Global, UBC offers a variety of ways for you to explore the world while earning credits towards your degree.

Whether you want to live in Scotland for a year, spend a summer semester in Costa Rica or complete a global health practicum in Ghana and Zambia, there are plenty of international study options through Go Global.

Go Global programs give you an opportunity to immerse yourself in a new culture, experience international issues and ideas in the real world, and connect meaningfully with people in a host country as a student — not just as a tourist. It also allows you to gain confidence, take courses not offered at UBC, and pay UBC fees in an international setting.

The following are the programs that Go Global offers.

 

Exchange

 

With Go Global’s Exchange program, you can travel and study in another country for a term or more while earning credits towards your degree. For example, you can explore pre-med or pre-law at Scotland’s University of Aberdeen or choose to go to Monash University at one of its campuses in Melbourne or Kuala Lumpur.

Find an Exchange experience (Okanagan)

Find an Exchange experience (Vancouver)

 

Summer Abroad 

 

In the Summer Abroad program, you can spend the summer studying in another country—like France, India or Costa Rica—have fun, and experience a new culture without interrupting your winter semester course load. You can also add a summer term before you begin your winter Exchange program.

Find a Summer Abroad experience (Okanagan)

Find a Summer Abroad experience (Vancouver)

 

Research Abroad

 

As a UBC student, you are eligible to conduct research at many of UBC’s 150 partner universities. You can get hands-on research experience at a university abroad and build non-credit work experience over the summer.

You can visit Switzerland’s École Polytechnique Fédérale de Lausanne and conduct research in a laboratory on the shores of Lake Geneva and at the foot of the Alps. Or you can build research experience at the University of Tokyo while taking part in Japanese cultural activities.

Find a Research Abroad program (Okanagan)

Find a Research Abroad program (Vancouver)

 

Global Seminars

 

Global Seminars offer you the chance to take UBC credit courses taught by UBC faculty members with a group of other students in an international location. Global Seminars are unique UBC courses involving engagement with partners in another part of the world. They run in the summer and are each unique in terms of location, course content, length and cost. For example, you can study geographical migration patterns in Spain and Morocco or learn about sustainable food systems in Italy.

Find key dates and previous global seminars (Okanagan)

Find key dates and previous global seminars (Vancouver)

 

 

International Conferences and Special Programs

 

Through partnerships and memberships with international learning organizations, Go Global occasionally offers a range of international programs beyond Exchange, Summer Abroad, Research Abroad, and Global Seminars.

Find an International Conference or Special Program

 

Find more information and talk to a Go Global Advisor:

 

Go Global UBC Okanagan

goglobal.okanagan@ubc.ca

 

Go Global UBC Vancouver

go.global@ubc.ca

 

Create orientation on the Okanagan campus

Create orientation on the Okanagan campus

Before you hit the books on your first day at UBC Okanagan, join other new-to-UBC students on campus for Create on September 4! Create is a day-long orientation event designed to welcome new students like you to the close-knit UBC community.

 

What to expect

You’ll get to know your learning community, a small group of other UBC students from your degree or faculty. Together, you’ll:

  • Meet your fellow students: Join with your Orientation Leader and a small group of fellow first-year students from your faculty, and take part in social events to have fun and make new friends.
  • Enjoy an official welcome: Hear from UBCO leadership in a welcome ceremony, and have a chance to show your UBC Okanagan school spirit!
  • Join workshops and information sessions: Hear from campus experts about their services and personal experiences to help shape your UBCO journey.
  • Tour the campus: Take a guided tour of campus and locate all the essentials.

 

Who can attend

All new first-year UBC Okanagan students are encouraged to attend Create.

 

How to register

Register for Create – the first day of class will be here before you know it.

 


Are you a student at UBC Vancouver? Check out the details for your orientation, Imagine UBC.

 

 

Imagine UBC orientation on the Vancouver campus

Imagine UBC orientation on the Vancouver campus

On September 5, join thousands of new-to-UBC students and hundreds of volunteers for Imagine UBC, your orientation event that celebrates the start of the academic year. For most students, Imagine UBC replaces the first day of classes.

By early September, you’ll receive an email with your personalized Imagine UBC schedule, where students will be invited to attend a variety of events throughout the day.

What to expect: new students

If you’re a first year or transfer student Imagine UBC is an incredible opportunity to:

  • Make new friends
  • Meet student leaders, professors, and the Dean of your faculty
  • Find out about services and resources
  • Learn all the ways to get involved at UBC

Over the course of the day you’ll connect with other new students from your Faculty, check out hundreds of booths hosted by current students for UBC’s clubs and organizations, and start to find your place at UBC. New students will receive an email by early September with their personalized Imagine BC schedule.

What to expect: returning students

Learn more about your department or program, stop by the Main Event to explore hundreds of UBC clubs and resources, and feel the energy that comes with the start of a new academic year! Returning students will receive an email by early September with their personalized UBC schedule.

 

No matter who you are and what you are interested in, there is something for you at Imagine UBC.

– Indra Hayre, Arts student

 

Questions?

If you have any questions, feel free to reach out to orientations.info@ubc.ca.

 


Heading to UBC’s Okanagan campus? Check out the details for your Create orientation!