International students in Canada: Remember to update your study permit

International students in Canada: Remember to update your study permit

Updated: May 26, 2022

If you’re an international student coming to UBC from a Canadian high school, you’ll need to take action to extend your study permit while you are in Canada.

You must extend your study permit before it becomes invalid. Your study permit becomes invalid in one of two ways: either 90 days after you receive written confirmation of your high school completion (even if your study permit has not expired), or on your study permit’s expiry date – whichever comes first.

You can start your studies at UBC if you applied for a study permit extension before your study permit became invalid and you’re waiting for your new study permit, as long as you didn’t leave Canada after your study permit became invalid.

When do you apply?

You should apply as soon as you receive your letter of admission from UBC. If you are in Canada you must apply before your study permit becomes invalid.

How do you apply?

If you’re in Canada and your existing permit is still valid, you should apply online to extend your study permit for UBC Okanagan or UBC Vancouver. Be sure to apply before your study permit becomes invalid.

You can only apply for a study permit extension when you are in Canada. If you have travel plans, you have a few options:

  • Apply for an extension before you leave Canada using a trusted friend’s Canadian address, and return before your study permit becomes invalid and your Temporary Resident Visa expires (if applicable). If your study permit is issued while you are away, ask your friend to send a digital copy and mail the original study permit to you so that you can return with it.
  • If you have already left, you may come back to Canada and extend your study permit before your study permit becomes invalid and your Temporary Resident Visa expires (if applicable).
  • If you will not be returning to Canada before your study permit becomes invalid, apply for an initial study permit for UBC Okanagan or UBC Vancouver from outside Canada as soon as possible.

Learn about the differences between applying inside or outside Canada and be sure to review our travelling to Canada guide.

What if you still have questions?

To find out more about your study permit requirements, check out our UBC International Student Guide for UBC Okanagan or UBC Vancouver. If you still have questions, our International Student Advising team at UBC Okanagan and UBC Vancouver is here for you.

International students: Remember to apply for a study permit

International students: Remember to apply for a study permit

Updated: May 26, 2022

Unless you’re a Canadian citizen or permanent resident of Canada, you’ll likely need to apply and receive a study permit before you travel to Canada and start your UBC classes, and you’ll need to ensure your permit remains valid for the duration of your studies. Study permits are issued by Immigration, Refugees and Citizenship Canada (IRCC). Learn more about study permits at UBC Okanagan and UBC Vancouver.

Depending on your country of citizenship, you may also need a Temporary Resident Visa (TRV) or an Electronic Travel Authorization (eTA) to travel to Canada (US citizens are exempt). Once your initial study permit application is approved, you will automatically be issued a TRV or eTA.

When do you apply?

You should apply for a study permit online as soon as you receive your letter of admission to UBC. Applications can take several months to process.

How do you apply?

To prepare your application, visit UBC’s step-by-step initial study permit tutorial for UBC Okanagan or UBC Vancouver. Here, you’ll learn about the application process, how to fill out the application form, and what documents to provide.

If you are currently a resident of Antigua and Barbuda, Brazil, China, Colombia, Costa Rica, India, Morocco, Pakistan, Peru, Philippines, Senegal, Saint Vincent and the Grenadines, Trinidad and Tobago, or Vietnam, and are considering applying through the Student Direct Stream, learn about pre-payment of tuition for UBC Okanagan or UBC Vancouver. Please see our frequently asked questions.

If you are a US citizen, US permanent resident, or a resident of Greenland or St. Pierre and Miquelon, you can apply for a study permit at the airport or land border crossing on arrival. Read through the study permit page to find out more, and remember to bring all your original documents with you.

What if you’re already studying in Canada?

You are coming to UBC from a Canadian high school

If you have been studying in secondary/high school in Canada and you have been admitted to UBC, you must apply to extend your study permit before it becomes invalid. Your study permit becomes invalid in one of two ways: either 90 days after you receive written confirmation of your high school completion (even if your study permit has not expired), or on your study permit’s expiry date – whichever comes first.

You can only apply for a study permit extension when you are in Canada. If you are in Canada, apply for a study permit extension for UBC Okanagan or UBC Vancouver as soon as you receive your letter of admission. If you will not be returning to Canada before your study permit becomes invalid or expires and your Temporary Resident Visa expires (if applicable), apply for an initial study permit for UBC Okanagan and UBC Vancouver from outside of Canada as soon as possible.

You are transferring to UBC from a Canadian college or university

If you already have a valid study permit for post-secondary study in Canada, you might be able to use that permit to study at UBC.

  • If you did not complete your previous program and your study permit has not expired, you must inform the government by changing your Designated Learning Institution (DLI) online via your MyCIC account.
  • If you completed a program at your previous institution, you must extend your study permit for UBC Okanagan or UBC Vancouver within 90 days after you received written notification of program completion or before your study permit expires – whichever comes first.

What do you need to prepare before travelling to Canada?

Before making travel plans, be sure to carefully review all pages of our Travelling to Canada Guide for UBC Okanagan or UBC Vancouver to learn about what to bring, health insurance, the arrival process, and more.

If you still have questions

The UBC International Student Guide for UBC Okanagan or UBC Vancouver is a great resource and reference handbook for everything you need to know about coming to UBC. If you still have questions, our International Student Advising team at UBC Okanagan and UBC Vancouver is here for you.

We also recommend that you enroll in iPREP, a pre-arrival course designed for new students to learn about immigration documents, health insurance, banking, cell phones, and more.

BC students: UBC’s response to Grade 12 Literacy Assessment cancellations

BC students: UBC’s response to Grade 12 Literacy Assessment cancellations

Updated March 14, 2022

 

In January 2022, BC’s Ministry of Education made the difficult decision to cancel the January sittings of all Grade 12 Literacy Assessments. The Ministry of Education has now confirmed that the April and June assessments will go ahead as planned.

 

What this means for you

You’ll need to take your Grade 12 Literary Assessment in April or June.

In July, the BC Ministry of Education will provide UBC with a copy of your final grades including your Grade 12 Literacy Assessment. At that time, you’ll need to demonstrate that you’ve achieved a score of “Proficient” in order to keep your offer.

 

Disruptions due to COVID-19

The Grade 12 Literary Assessment is an important condition of your offer and you must try to do your best on the exam. However, UBC understands that you’ve faced uncertainty and challenges during your most important years at school, and that this stress can affect your test results.

When we review your application and final grades, including the results of the Grade 12 Literary Assessment, we will do so with great care and sensitivity. In the event that you do not achieve a score of “Proficient” on the exam, we will take these disruptions into account when reviewing your final standing.

We know you’ve been working very hard for your upcoming assessments. We hope you enjoy a restful spring break, and we wish you luck for a successful school year.

 


 

January 26, 2022

This week, BC’s Ministry of Education made the difficult decision to cancel the January sittings of all Grade 12 Literacy Assessments. We understand that you may have questions about how this might impact your application to UBC.

 

How UBC uses your Grade 12 Literacy Assessment

Remember: UBC does not use your Grade 12 Literacy Assessment score as part of your admissions decision. The cancellation of the January sittings of the exam will not impact the evaluation of your application.

UBC will only require your Grade 12 Literacy Assessment if you receive an offer of admission. The BC Ministry of Education will provide UBC with a copy of your final grades in July, including your Grade 12 Literacy Assessment. At that time, you’ll need to demonstrate that you’ve achieved a score of “Proficient” in order to keep your offer.

 

Cancellation of future Grade 12 Literacy Assessments

The BC Ministry of Education will confirm in mid-February 2022 whether the April and June sittings of the Grade 12 Literacy Assessment will go ahead. In the event that these exams are also cancelled, UBC will not require you to sit the Grade 12 Literacy Assessment to keep your offer.

 

Graduation before June 2022

If you plan to graduate – or have graduated – from high school before June 2022, UBC will not require you to show any results from a Grade 12 Literacy Assessment. This includes students who graduate in January 2022.

 

 

International applicants: Submit your supporting documents

International applicants: Submit your supporting documents

Transcript and/or grade information

As part of UBC’s admission process, you’re required to submit documents that support your application, such as your transcript and/or grade information. Take a look at your email or check your UBC Student Service Centre portal to find out what documents you need to send to us, and what format it must be received in. If you’re an international applicant, the deadline to submit your supporting documents is March 15, 2022.

Learn how to submit your supporting documents.

 

If you are delayed in receiving your documents

UBC will be as flexible as possible to ensure that your application is not disadvantaged by COVID-19 or related disruptions. We understand that your school may be delayed in issuing your documents due to circumstances beyond your control. If you have been affected by these interruptions, please provide us with your required documents as soon as you are able.

 

English language competency

All prospective students are required to demonstrate a minimum level of English before they’re admitted. Check the status of your application on the Student Service Centre to see whether you need to submit evidence of your English language proficiency. The deadline for meeting the English language requirements and submitting the related documents is February 15, 2022.

Find out how to meet UBC’s English Language Admission Standard.

 

 

Canadian students: Document submission deadlines and tips

Canadian students: Document submission deadlines and tips

Updated February 3, 2022

 

As the final part of your UBC application, you’ll need to upload your documents for evaluation. Mark these important dates and deadlines in your calendar, and read on to find tips about document formatting and ordering transcripts based on your province.

 


BC and Yukon

January 31

  • Deadline to provide UBC with your BC Personal Education Number (PEN).
  • Deadline to order a transcript for UBC through the Student Transcripts website.

When ordering your transcript, be sure to select “Send my transcript now and allow this Post-Secondary Institution to request transcript updates,” and choose the default date (one year from the date of your order) so that UBC can receive your interim and final grades continuously. This will allow UBC to receive your transcripts electronically from the BC Ministry of Education.

 

February 15

  • Deadline to meet UBC’s English Language Admissions Standard.
  • If you entered the school system after Grade 9: Deadline for your counsellor or principal to submit a request for you to be waived UBC’s language 11 requirement.
    • Please instruct your counsellor to submit this request — and be sure to give them plenty of advance notice before the February 15 deadline. To apply for exemption from the language 11 requirements, UBC needs a written statement from your principal or counsellor indicating your date of entry and grade of entry into the Canadian school system and your UBC reference number. Statements must be emailed to waiver@ubc.ca.
  • If you have completed less than four consecutive years of study within Canada: make sure you meet English Language Admissions Standard.
  • If you are completing your IB diploma in Canada: Deadline for IB coordinators to submit your anticipated score results to UBC. This information is sent electronically and directly from your school to UBC.

 

Mid-March – end of April

  • As all grade information will be sent to UBC from the BC Ministry of Education on a continuous and ongoing basis, you do not need to submit any paper transcripts.
  • After your application is reviewed, you will receive an admissions decision from UBC (unless you have already heard from UBC with a first round offer of admission) by email, or you can check your applicant status in the Student Service Centre from mid-March to the end of April.

 


Ontario

January 31

  • Deadline to provide UBC with your Ontario Universities’ Application Centre (OUAC) reference number.

 

February 15

  • Deadline to meet UBC’s English Language Admissions Standard.
  • If you are completing your IB diploma in Canada: Deadline for IB coordinators to submit your anticipated score results to UBC. This information is sent electronically and directly from your school to UBC.

 

Mid-March – end of April

  • As all grade information will be sent to UBC through OUAC on a continuous and ongoing basis, you do not need to submit any paper transcripts.
  • After your application is reviewed, you will receive an admissions decision from UBC (unless you have already heard from UBC with a first round offer of admission) by email, or you can check your applicant status in the Student Service Centre from mid-March to the end of April.

 


Alberta, Manitoba, Saskatchewan, and the Maritimes

February 15

 

February 15 – March 15

  • Upload a copy of your transcript/report card or Detailed Academic Report (see instructions below).

Please note: If you are completing your IB diploma in Canada, the deadline for IB coordinators to submit your anticipated score results to UBC is February 15. This information is sent electronically and directly from your school to UBC.

 

Which documents do you upload?

If you attend a linear school

If you attend a linear school (where you are taking year-long courses from September to June), you will need to upload:

  • a transcript/report card including final grades for Grade 11 courses and in-progress (interim) grades for all Grade 12 courses you are currently taking.

If your transcript does not contain any item listed above, you will need to wait until you have this information before you upload your documents.

If you attend a school with a different format

If you attend a school where your courses are taken sequentially (for example September to January, and February to June), you will need to upload:

  • a transcript/report card including final grades for your Grade 11 courses and final grades for any completed Grade 12 courses. If you are studying in Alberta, please upload a Detailed Academic Report (DAR).
  • a list of in-progress courses as a separate document. This does not have to be an official document – it can be a list that you’ve typed up yourself or written by hand, as long as it is legible.

If your transcript does not contain any item listed above, you will need to wait until you have this information before you upload your documents.

Please note that due to the ongoing pandemic, we understand some schools have modified the timelines in which your courses are completed. For example, your school may now offer courses via quarter, quadmester, or quintet systems. If you follow these modified formats, you should still complete the steps above.

 

Document format and size

  • Your documents must be uploaded in PDF, TIFF, or JPEG format, and must not exceed 2 MB.
  • Multiple pages need to be collapsed into a single document. For example: If your transcript exceeds one page, you need to collapse the pages into a single PDF, TIFF, or JPEG and upload it through the Student Service Centre (SSC).

Please do not mail in a paper copy of your transcripts/report card. Doing so can slow down the review of your application.

 

Mid-March – end of April

  • After your application is reviewed, you will receive an admissions decision from UBC (unless you have already heard from UBC with a first round offer of admission) by email, or you can check your applicant status in the Student Service Centre from mid-March to the end of April.

 


If you have any questions, please contact us.