International students in Canada: Remember to update your study permit

International students in Canada: Remember to update your study permit

If you’re an international student coming from a Canadian high school, you must apply for a post-secondary study permit before coming to UBC, even if your secondary school study permit has not expired. You can start post-secondary studies on a secondary-level study permit, but your UBC Okanagan or UBC Vancouver courses won’t count toward a Post-Graduation Work Permit until you have been approved for a post-secondary study permit.

 

How do I apply?

If you’re in Canada and your existing permit is still valid, you can apply to extend your study permit online for UBC Okanagan or UBC Vancouver.

You can apply for a study permit extension while you are in Canada only. If you will not be in Canada in time to apply to extend your study permit, apply for an initial study permit at UBC Okanagan or UBC Vancouver from outside of Canada.

 

When do I apply?

You should apply as soon as you receive your letter of admission from UBC. You must apply within 90 days after written confirmation that you’ve completed high school first becomes available, or before your study permit expires – whichever comes first.

 

What if I still have questions?

If you still have questions about your study permit requirements, read through our UBC International Student Guide for UBC Okanagan or UBC Vancouver. You can also visit UBC’s COVID-19 FAQs for international students at UBC Okanagan or UBC Vancouver to learn about potential impacts to study permit applications, PGWP eligibility, and travel restrictions.

 

 

International students: Remember to apply for a study permit

International students: Remember to apply for a study permit

This blog post will be updated as new information becomes available.

Last updated: June 2, 2020

 

Unless you’re a Canadian citizen or permanent resident of Canada, you’ll need to obtain a study permit before you enter Canada to start classes at UBC, and ensure it remains valid for the duration of your studies. Study permits are issued by Immigration, Refugees and Citizenship Canada (IRCC). Learn more about study permits at UBC Okanagan and UBC Vancouver.

Depending on your country of origin, you may also need a Temporary Resident Visa (TRV) to attend UBC Okanagan or UBC Vancouver, or an Electronic Travel Authorization (eTA). Once your initial study permit application is approved, you will automatically be issued a TRV or eTA.

Please note:

Apply for your study permit as soon as you are admitted to UBC. If your courses have been moved online due to COVID-19, you can begin your program through distance learning from outside of Canada, even if your study permit application has not been processed yet. Your study permit must be approved before classes start for those courses to count towards the length of your Post-Graduation Work Permit (PGWP) in the future. However, if your study permit is not approved before classes start in September and you are starting a 4-year undergraduate degree, you will still be eligible for a full 3-year PGWP. See UBC’s COVID-19 FAQs for international students at UBC Okanagan and UBC Vancouver for details.

 

When do you apply?

You should apply for a study permit as soon as you receive your letter of admission to UBC. Applications can take several months to process.

 

How do you apply?

At this time, you can apply online only, including American citizens.

To prepare your application, visit UBC’s step-by-step initial study permit tutorial to learn about the application process, how to fill out the application form, and what documents to provide. Discover what to do for UBC Okanagan or UBC Vancouver.

 

What if you’re already studying in Canada?

You are coming to UBC from a Canadian high school

If you have been studying in secondary/high school in Canada and you have been admitted to UBC, you must apply to extend your study permit. You must do this within 90 days after receiving written confirmation of high school completion, or before your study permit expires – whichever comes first.

You should apply as soon as you receive your letter of admission from UBC.

  • If you are inside of Canada, apply for a study permit extension for UBC Okanagan or UBC Vancouver.
  • If you will not be in Canada in time to apply to extend your study permit, apply for an initial study permit from outside of Canada. Learn more about what to do for UBC Okanagan and UBC Vancouver.

You are transferring to UBC from a Canadian college or university

If you already have a valid study permit for post-secondary study in Canada, you might be able to use that permit to study at UBC.

  • If you did not complete your previous program in Canada and your study permit has not expired, you must inform the government by changing your Designated Learning Institution (DLI) online via your MyCIC account.
  • If you completed a program at your previous institution, you must extend your study permit for UBC Okanagan or UBC Vancouver within 90 days after you received written notification of program completion, or before your study permit expires – whichever comes first.

 

If you still have questions

Your go-to resource as a UBC international student is the UBC International Student Guide for UBC Okanagan or UBC Vancouver.

Also, be sure to enroll in iPREP, a pre-arrival course designed for new students to learn about immigration documents, health insurance, and more.

 

 

Alberta, Manitoba, the Maritimes, and Saskatchewan: Upload your documents to UBC

Alberta, Manitoba, the Maritimes, and Saskatchewan: Upload your documents to UBC

If you are a student in Alberta, Manitoba, the Maritimes, or Saskatchewan, here are a few tips on uploading your documents to UBC. If you attend a school outside these regions, read these document upload tips.

When do I upload my documents?

If you attend a school in Alberta, Manitoba, the Maritimes, or Saskatchewan, your document upload will take place between February 18 and March 1. If you are completing an IB diploma at a school in these regions, we will receive your anticipated IB grades directly from your IB Coordinator. You will be required to upload a copy of your transcript/report card or detailed academic report (see instructions below).

Which documents do I upload?

If you attend a semester school…

If you attend a semester school (courses are taken from September to January, and February to June), you will need to upload:

  • a transcript/report card including final grades for your Grade 11 courses and final grades for your first-semester Grade 12 courses. If you are studying in Alberta, please upload a detailed academic report, showing provincial exam marks.
  • a list of in-progress courses as a separate document (this list can be written by hand as long as it is legible)

If your transcript does not contain any item listed above, you will need to wait until you have this information before you upload your documents.

If you attend a linear school…

If you attend a linear school (courses are taken from September to June), you will need to upload:

  • a transcript/report card including final grades for Grade 11 courses and in-progress (interim) grades for all Grade 12 courses you are currently taking

If your transcript does not contain any item listed above, you will need to wait until you have this information before you upload your documents.

Document format and size

  • Your documents must be uploaded in PDF, TIFF, or JPEG format, and must not exceed 2 MB.
  • Multiple pages need to be collapsed into a single document. For example: If your transcript exceeds one page, you need to collapse the pages into a single PDF, TIFF, or JPEG and upload it through the Student Service Centre (SSC).

Please do not mail in a paper copy of your transcripts/report card. Doing so can slow down the review of your application. If you have any questions, please email admissions.inquiry@ubc.ca. Please include your full name and UBC student number.

 

International applicants: Submit your supporting documents

International applicants: Submit your supporting documents

Transcript and/or grade information

As part of UBC’s admission process, you are required to submit your transcript and/or grade information. Although you have completed an online application, we may still require documents from you to assess your application. If you’re an international applicant, the deadline to submit your supporting documents is March 15, 2020.

Learn how to submit your supporting documents.

English language competency

All prospective students are required to demonstrate a minimum level of English before they’re admitted. Check the status of your application on the Student Service Centre to see whether you need to submit evidence of your English language proficiency. The deadline for meeting the English language requirements and submitting the related documents is February 15, 2020.

Find out how to meet UBC’s English Language Admission Standard.

AB, MB, the Maritime Provinces, SK: Tips on uploading your documents to UBC

AB, MB, the Maritime Provinces, SK: Tips on uploading your documents to UBC

If you’re a high school applicant from Alberta, Manitoba, Saskatchewan, or the Maritime provinces, you’ll be asked to upload a transcript of your grades and courses to the Student Services Centre (SSC) after you submit your online application.

You will receive an email from us when it’s time for you to upload your documents, with detailed instructions for how to do so. You can also find out information in advance about what documents will be required on our website.

Here are a few tips on how to prepare your documents before uploading them.

 

You will need:

  • Your most recent high school report card.
  • All grades for completed Grade 11 and 12 courses.
  • A list of courses in progress (with or without interim grades).

 

Document format and size

  • Your transcript or report card must be uploaded in PDFTIFF, or JPEG format, and must not exceed 2 MB.
  • Your list of courses in progress does not have to be an official document (this can be a list that you have typed up yourself).

Please do not also mail in a paper copy of your transcript/report card at this time. Doing so can slow down the review of your application.

If you have any questions, please email admissions.inquiry@ubc.ca. Please include your full name and UBC student number.

 

Document extension for students in mainland China, Hong Kong, Macau, and Mongolia

Document extension for students in mainland China, Hong Kong, Macau, and Mongolia

February 26, 2020 update

UBC continues to monitor the situation. We are aware that English-proficiency tests are still cancelled in some regions. If you have submitted an application of admission to UBC and are worried that you won’t be able to sit an English-proficiency test, please contact us. As well, be sure to check your email for updates from UBC about your required documents. Log in to the Student Service Centre for updates on your application status, upcoming deadlines, and outstanding documents.

 

 

Following the recent cases of coronavirus in Asia, some countries and regions have cancelled English proficiency exams in February, including the January 31 IELTS sitting. The decision will affect students taking the IELTS, TOEFL, GRE, and GMAT tests.

To accommodate these changes, UBC is extending the document submission deadline for undergraduate applicants who live in mainland China, Hong Kong, Macau, and Mongolia.

 

What are the new deadlines?

If you live in mainland China, Hong Kong, Macau, or Mongolia, you now have until March 31, 2020 to meet UBC’s English Language Admission Standard (ELAS) and submit the required documents. The deadline has also been extended to March 31, 2020 for any transcripts we have asked you to send.

The deadlines may be extended again in the future. We’ll connect with you by email if there are any changes, and we will also announce it on the UBC Admissions blog.

 

What if I don’t live in mainland China, Hong Kong, Macau, or Mongolia?

For all other applicants (including those in Taiwan, where testing centres remain open), the deadline remains February 15, 2020 to meet the ELAS requirements, and March 15, 2020 to submit your transcripts.

If these deadlines are extended, we’ll let you know by email.

 

Where can I find out more information?

If you have any questions about your situation, please contact us.