International students: Remember to apply for a study permit

International students: Remember to apply for a study permit

Unless you’re a Canadian citizen or permanent resident of Canada, you’ll likely need to apply and receive a study permit before you travel to Canada and start your UBC classes, and you’ll need to ensure your permit remains valid for the duration of your studies. Study permits are issued by Immigration, Refugees and Citizenship Canada (IRCC). Learn more about study permits at UBC Okanagan and UBC Vancouver.

Depending on your country of citizenship, you may also need a Temporary Resident Visa (TRV) or an Electronic Travel Authorization (eTA) to travel to Canada. Once your initial study permit application is approved, you will automatically be issued a TRV or eTA if you need one.

 

When do you apply?

You should apply for a study permit online as soon as you receive your letter of admission to UBC. Applications can take several months to process.

Immigration, Refugees and Citizenship Canada recently announced that if you submit a complete study permit application by May 15, 2021, you will receive a decision by August 6, 2021. We urge you to apply by May 15 if you are able.

If you are missing some required documents

If you are unable to provide all your documents, you can apply for your study permit by May 15 and add a section to your letter of explanation to address the reasons why a document is missing. You’ll need to include proof for the delay, such as your future medical exam appointment confirmation, and then combine this with your other supporting documents in the ‘client information’ section of your application. When you receive your outstanding document, you should send it to IRCC by uploading it in your online portal. If you don’t have a request in your online portal, send it through a webform and request that the document is added to your application.

If you cannot apply by May 15 due to documents you still require, such as biometrics or a medical exam, submit a complete application as soon as possible for your study permit to be processed in a timely manner.

If IRCC sends you a request for documents after you apply, it is important to submit it by the deadline indicated or provide an explanation and proof for why you are unable to submit it in time. Find out more information for UBC Okanagan or UBC Vancouver.

 

How do you apply?

To prepare your application, visit UBC’s step-by-step initial study permit tutorial for UBC Okanagan or UBC Vancouver. Here, you’ll learn about the application process, how to fill out the application form, and what documents to provide .

If you are a resident of China, India, Morocco, Pakistan, the Philippines, Senegal, or Vietnam, and are considering applying through the Student Direct Stream, we recommend you apply through the regular stream. Please see our frequently asked questions.

If you are a US citizen, US permanent resident, or a resident of Greenland or St. Pierre and Miquelon, you can apply for a study permit at the airport or land border crossing on arrival. Read through the study permit tutorial above to find out more, and remember to bring all your original documents with you.

 

What if you’re already studying in Canada?

You are coming to UBC from a Canadian high school

If you have been studying in secondary/high school in Canada and you have been admitted to UBC, you must apply to extend your study permit. You must do this within 90 days after receiving written confirmation of high school completion or before your study permit expires – whichever comes first.

You should apply as soon as you receive your letter of admission from UBC.

  • If you are inside of Canada, apply for a study permit extension for UBC Okanagan or UBC Vancouver.
  • If you will not be in Canada in time to apply to extend your study permit, apply for an initial study permit from outside of Canada. Learn more about what to do for UBC Okanagan and UBC Vancouver.

You are transferring to UBC from a Canadian college or university

If you already have a valid study permit for post-secondary study in Canada, you might be able to use that permit to study at UBC.

  • If you did not complete your previous program and your study permit has not expired, you must inform the government by changing your Designated Learning Institution (DLI) online via your MyCIC account.
  • If you completed a program at your previous institution, you must extend your study permit for UBC Okanagan or UBC Vancouver within 90 days after you received written notification of program completion or before your study permit expires – whichever comes first.

 

What do you need to prepare before travelling to Canada?

Before making travel plans, be sure to carefully review all pages of our Travelling to Canada Guide for UBC Okanagan or UBC Vancouver to learn about COVID-19 testing, making a quarantine plan, what documents to bring, health insurance, and more.

 

If you still have questions

We understand that this may be a stressful time for you, given the global disruptions due to COVID-19. Remember: you are not alone. If you’d like to talk to a UBC advisor, our International Student Advising team at UBC Okanagan and UBC Vancouver is here for you. The UBC International Student Guide for UBC Okanagan or UBC Vancouver is also a great resource and reference handbook for everything you need to know about coming to UBC.

We also recommend that you enroll in iPREP, a pre-arrival course designed for new students to learn about immigration documents, health insurance, and more.

 

 

International students in Canada: Remember to update your study permit

International students in Canada: Remember to update your study permit

If you’re an international student coming from a Canadian high school, you must apply for a post-secondary study permit before coming to UBC, even if your secondary school study permit has not expired. You can start post-secondary studies on a secondary-level study permit, but your UBC Okanagan or UBC Vancouver courses won’t count toward a Post-Graduation Work Permit until you have been approved for a post-secondary study permit.

 

How do I apply?

If you’re in Canada and your existing permit is still valid, you can apply to extend your study permit online for UBC Okanagan or UBC Vancouver.

You can apply for a study permit extension while you are in Canada only. If you will not be in Canada in time to apply to extend your study permit, apply for an initial study permit at UBC Okanagan or UBC Vancouver from outside of Canada.

 

When do I apply?

You should apply as soon as you receive your letter of admission from UBC. You must apply within 90 days after written confirmation that you’ve completed high school first becomes available, or before your study permit expires – whichever comes first.

 

What if I still have questions?

If you still have questions about your study permit requirements, read through our UBC International Student Guide for UBC Okanagan or UBC Vancouver. You can also visit UBC’s COVID-19 FAQs for international students at UBC Okanagan or UBC Vancouver to learn about potential impacts to study permit applications, Post-Graduation Work Permit eligibility, and travel restrictions.

 

 

Alberta, Manitoba, the Maritimes, and Saskatchewan: Upload your documents to UBC

Alberta, Manitoba, the Maritimes, and Saskatchewan: Upload your documents to UBC

If you are a student in Alberta, Manitoba, the Maritimes, or Saskatchewan, here are a few tips on uploading your documents to UBC. If you attend a school outside these regions, read these document upload tips.

 

When do I upload my documents?

If you attend a school in Alberta, Manitoba, the Maritimes, or Saskatchewan, your document upload will take place between February 15 and March 15. You will be required to upload a copy of your transcript/report card or detailed academic report (see instructions below).

If you are completing an IB diploma at a school in these regions, we will receive your anticipated IB grades directly from your IB Coordinator.

 

Which documents do I upload?

If you attend a linear school

If you attend a linear school (where you are taking year-long courses from September to June), you will need to upload:

  • a transcript/report card including final grades for Grade 11 courses and in-progress (interim) grades for all Grade 12 courses you are currently taking.

If your transcript does not contain any item listed above, you will need to wait until you have this information before you upload your documents.

If you attend a school with a different format

If you attend a school where your courses are taken sequentially (for example September to January, and February to June), you will need to upload:

  • a transcript/report card including final grades for your Grade 11 courses and final grades for any completed Grade 12 courses. If you are studying in Alberta, please upload a Detailed Academic Report (DAR).
  • a list of in-progress courses as a separate document (this list can be written by hand as long as it is legible).

If your transcript does not contain any item listed above, you will need to wait until you have this information before you upload your documents.

Please note that due to the ongoing pandemic, we understand some schools have modified the timelines in which your courses are completed. For example, your school may now offer courses via quarter, quadmester, or quintet systems. If you follow these modified formats, you should still complete the steps above.

 

Document format and size

  • Your documents must be uploaded in PDF, TIFF, or JPEG format, and must not exceed 2 MB.
  • Multiple pages need to be collapsed into a single document. For example: If your transcript exceeds one page, you need to collapse the pages into a single PDF, TIFF, or JPEG and upload it through the Student Service Centre (SSC).

Please do not mail in a paper copy of your transcripts/report card. Doing so can slow down the review of your application. If you have any questions, please email admissions.inquiry@ubc.ca. Please include your full name and UBC student number.

 

 

International applicants: Submit your supporting documents

International applicants: Submit your supporting documents

Transcript and/or grade information

As part of UBC’s admission process, you are required to submit your transcript and/or grade information. Although you have completed an online application, we may still require documents from you to assess your application. If you’re an international applicant, the deadline to submit your supporting documents is March 15, 2021.

Learn how to submit your supporting documents.

 

English language competency

All prospective students are required to demonstrate a minimum level of English before they’re admitted. Check the status of your application on the Student Service Centre to see whether you need to submit evidence of your English language proficiency. The deadline for meeting the English language requirements and submitting the related documents is February 15, 2021.

Find out how to meet UBC’s English Language Admission Standard.

 

 

AB, MB, the Maritime Provinces, SK: Tips on uploading your documents to UBC

AB, MB, the Maritime Provinces, SK: Tips on uploading your documents to UBC

If you’re a high school applicant from Alberta, Manitoba, Saskatchewan, or the Maritime provinces, you’ll be asked to upload a transcript of your grades and courses to the Student Services Centre (SSC) after you submit your online application.

You will receive an email from us when it’s time for you to upload your documents, with detailed instructions for how to do so. You can also find out information in advance about what documents will be required on our website.

Here are a few tips on how to prepare your documents before uploading them.

 

You will need:

  • Your most recent high school report card.
  • All grades for completed Grade 11 and 12 courses.
  • A list of courses in progress (with or without interim grades).

 

Document format and size

  • Your transcript or report card must be uploaded in PDFTIFF, or JPEG format, and must not exceed 2 MB.
  • Your list of courses in progress does not have to be an official document (this can be a list that you have typed up yourself).

Please do not also mail in a paper copy of your transcript/report card at this time. Doing so can slow down the review of your application.

If you have any questions, please email admissions.inquiry@ubc.ca. Please include your full name and UBC student number.